Efficiency and Excellence in Proofreading for Court Reporters


I will help you produce accurate, verbatim, production-ready transcripts by making sure details like attorney and company information, proper nouns, dates, and technical or unfamiliar terms are correct. In addition to the body of the transcript, I will proof every word that appears in the documents you provide, including the cover page, appearance page, index, certificates, and witness review letters, because errors can and do occur in those documents. I will look for inconsistent grammar (if it doesn’t seem quite right, I will mark it for you to check), misspelled words, missing or transposed letters or words, incorrect use of homophones, errors in punctuation, capitalization, formatting, and more.

I proofread finished (not rough) PDFs of transcripts using an application that allows me to make annotations directly on the document. If you need help converting your files to PDF, I will be happy to send simple instructions upon request. I also accept ASCII (.txt) files, but PDF is preferred, as the transcript will be much cleaner when it’s first converted on your end using your software so there won’t be any weird formatting issues.


Only annotated pages will be emailed back to you, so ALL pages included in your corrected PDF will have corrections or notes of some kind (no “blank” pages). By doing it this way, you won’t have to spend time looking through unmarked pages for corrections, which will allow you to easily and quickly compare my annotations to your document and make the changes within your software. All corrections will be done in red and yellow, with any notes or rules cited in blue. You must open the file in the latest version of Adobe Reader to ensure that you are able to see all of the corrections. It is a free download and you may already have it on your computer.

Reference Materials

The most important reference I use will be the reporter preference sheet that I will ask you to fill out when we begin working together. I encourage you to fill this out as it will allow me to check your preference for things that may come up when completing a job for you. Of course, if you prefer to just let me know which reference you follow, I will go with that!

When proofreading transcripts, I consult the following references:


  • Morson’s English Guide for Court Reporters by Lillian Morson (Second edition)
  • Court Reporting: Bad Grammar/Good Punctuation by Margie Wakeman Wells
  • The Gregg Reference Manual by William A. Sabin (Tenth edition)
  • Merriam-Webster Unabridged Dictionary
  • NCRA guidelines